Administrative Assistant – Land Surveying Department

Our BWE Survey department is looking for an energetic new team member to be actively involved in the day-to-day efforts supporting the department manager. This is a full-time position in our San Diego office located in the Kearny Mesa area. Understanding the construction environment is a plus. We want to support you in reaching your career goals and want you to enjoy coming to work each day! The ideal candidate will have initiative and will be able to manage multiple tasks while maintaining attention to detail throughout the day, on a fast-paced timeline. We seek someone who possesses outstanding critical thinking, prioritization, and time management skills. Much of this effort requires excellent verbal and written communication, adaptability, and resourcefulness. An individual who can demonstrate grace under pressure and is humble enough to ask questions. A position at BWE will give you the satisfaction which comes from helping colleagues do their own jobs better. Meanwhile your colleagues are excited to share their variety of skillsets and knowledge to harness personal growth and professional network. Responsibilities & Duties: • Organization of project documents and field paperwork, both in electronic and paper formats • Coordinate incoming calls and e-mails from repeat and potential contractor, residential, and engineering trade clients • Perform QA/QC on invoice packages prepared by others for accuracy and completeness • Review timesheets for appropriateness/billability of time recorded; request correction/update, as needed • Monitor status of payment on outstanding invoices • Research any unbilled issues to optimize the billing for the billing period • Engage in proactive client research to optimize connections with current and potential clients • Assist in preparation of proposals and follow up on status and collect customer feedback • Maintain departments required site safety programs and contractor back up documentation • Ensure compliance with company policies and relevant industry practices and regulations • Process and track field crew badging for military bases, school districts, and various municipalities • Assist Project Manager with back up for monthly billing and contract approval status • Inventory field equipment, assist in scheduling maintenance, as well as the company vehicles Qualifications & Experience: • Administrative and customer service experience of 2+ years, construction industry experience a plus • Previous experience in a professional services firm (architecture/engineering) • Good working knowledge of construction practices and terminology • Comfortable working directly with Project Managers and field staff to complete assignments • Ability to work with little supervision and take the initiative to create a process to complete assigned tasks on time • Coordinate administrative aspects from startup to closeout • Maintain strict confidentiality of personnel and company information • Adeptness for up-to-date technology • Proficiency in Microsoft Office Suite • Deltek Ajera and Bluebeam software experience a plus BWE is an employee-owned firm providing survey and engineering services to a diverse client base. We strive to be helpful and provide value to our clients so that they continue to want to work with us. Our philosophy of continual steady growth through disciplined hiring practices and diversity in project acquisition has enabled the company to retain talented employees, regardless of changes in the economic climate. BWE is dedicated to its employees and as such it is our intent to foster a team atmosphere within the company. This is accomplished by facilitating the achievement of professional goals while personally investing in each employee, whenever possible. As reflected in our benefits package, our goal is long-term success for both the employee and the firm. BWE is an equal opportunity employer. Estimated pay range is $25-35 per hour based on level of experience. Benefits include Bonuses, 401K, Profit Sharing, Dental, Vision and Health Insurance, Paid Vacations, Sick Leave, and a variety of company activities. Please send your current resume with compensation requirements and daytime contact information.