Construction Coordinator

Summary: Candidate needed for residential and commercial coordinating with experience in architectural interior design and construction. In this role, you will be responsible for planning construction projects and overseeing their progress from start to finish in a timely and cost-effective manner. As the Construction Coordinator, you will collaborate closely with various stakeholders to ensure smooth project execution. Duties and Responsibilities: This is a growing and evolving position so please be prepared to not only complete the duties shown below but also embrace other opportunities offered to you. Create bid packets, plans, specs, and create/organize folders. Review and analyze scope of work and project requirements for each job to ensure all building requirements can be accommodated. Create takeoffs from drawings. This includes outlining rooms, assigning appropriate materials, and providing accurate quantities for pricing. Provide detailed and accurate cost estimates for new bids and prepare professional proposals. Submit to management for review prior to due dates (Microsoft Office experience required). Manage and organize files by job status of bids including open bids, lost bids, awarded jobs and awarded jobs completed. Professionally interact with clients as needed to ensure continued satisfaction and future growth. Primarily interacts with builder project estimators and engineers for the duration of bidding process. Assisting with preparation of submittal packages and revisions to scope through project completion. Able to read architectural plans and develop cost estimates using different software programs. Prepare cost projections for all projects monthly, or when needed. Develop and negotiate change orders as needed. Adherence to safety requirements and procedures as outlined in the Employee Handbook. Willingness to work in a team environment and assist co-workers or supervisors with other duties as required. Communicate all changes and updates to team. Prepare estimates, proposals, sealed bids, and subcontracts. Travel to potential sites to evaluate existing conditions and meet with site owners and/or owner’s representatives. Contact trades for bids and select them for jobs appropriately. Develop and maintain positive relationships with owners, contractors, architects, and engineers. Strong negotiation skills needed as well as the ability to work with suppliers. vendors, and trades. Ability to perform multiple tasks effectively with a focus on timeliness and responsiveness. Ability to deal with the public in a pleasant, courteous, and calm manner in all circumstances. Capable of utilizing the internet effectively for research and evaluation. Ability to drive change and sell new concepts and approaches through persistence, self-motivation, energy, tenacity, follow-through, and commitment. Understanding of procurement’s impact on financial results. Ability to work under pressure. Prepare and maintain schedules throughout the life of projects and manage one’s own time effectively. Proven work experience as a Project Coordinator or similar role Develop and maintain partnerships with third-party resources, including vendors and researchers. Coordinate internal and external resources to ensure that projects adhere to scope, schedule, and budget. Knowledge of building-code requirements and scheduling methods Ability to manage multiple projects simultaneously with an eye for quality. Lead projects from requirements definition through deployment, identifying schedules, scopes, budget estimations, and implementation plans, including risk mitigation. Coordinate internal and external resources to ensure that projects adhere to scope, schedule, and budget. Analyze project status and, when necessary, revise the scope, schedule, or budget to ensure that project requirements can be met. Establish and maintain relationships with relevant client stakeholders, providing day-to-day contact on project status and changes. Skills: Extreme attention to detail Excellent organizational skills Ability to multitask and work independently. Excellent communication skills – written and oral Education/Experience: Bachelor’s Degree in related field required Prior project management experience required. Microsoft Office experience required (specifically Excel and Word) AutoCAD and/or ReVit experience preferred. Driver’s license with clean driving record required. PMP / PRINCE2 certification is a plus Starting salary $70,000 per year plus option to join company HRA for health insurance. 5 sick days, 5 vacation days, 10 federal holidays, as well as a week off between Christmas and New Years.